Room reservations are accepted two months in advance, with the exception of the Pulliam Auditorium, Lecture Room and after-hours meeting spaces. For these facilities, reservations are accepted six months in advance with a maximum of one booking per quarter.
Rental fees are charged in hourly increments, with the exception of the Pulliam Auditorium and after-hours meeting spaces which have four-hour minimums.
For Burton Barr Central Library, fee payment is due within 48 hours (two business days) of requesting the reservation. The exceptions are Pulliam Auditorium and after-hours rentals at Burton Barr Central Library. For these facilities, one-half of the fee is due within 48 hours of the initial reservation, with the balance due 14 days prior to the event. The Library reserves the right to cancel a reservation if payment is not made within 48 hours (two business days).
For Branch Libraries, you will need to visit the library where the meeting is to be held in order to book the space.
Reservations are confirmed upon payment, receipt of a signed meeting room contract and a room set-up form (if required). Acceptable forms of payment include cash, check or credit card.
Booking fees are non-refundable. If your meeting is cancelled, please notify the library as soon as possible.
When food and beverages are provided by the user, an additional $25 clean-up fee is due at the time of booking. The Pulliam Auditorium is exempt, as the food fee is included in the rental fee. Clean-up fees are refundable if the program is cancelled. Enclosed Sterno containers with chafing dishes for warm food are allowed when an attendant is present. Open flames for cooking and grilling are not permitted.
Administrator approval and a liquor permit are required to serve alcohol in the library, and is only permitted during after-hours events.
Admission fees may not be charged for meetings held in a library meeting room. The user may not buy or sell anything while using the room.